Welcomes new employees
Starting a new job can be overwhelming.
Penny helps guide new employees through onboarding, introducing them to your business, sharing important information and helping them understand what comes next.
MEET PENNY — YOUR AI PEOPLE AGENT
Happy people.
Stronger business.
You look after your business. Penny helps you look after your people.
People. Support. Growth.
Meet your new People Agent. Teach Penny about your business, your team and how you look after your employees.
Then let her help with onboarding, leave requests, training, employee questions and the everyday administration that comes with managing people.
Your AI People Agent. Ready to help.
Your AI People AgentReady to help.
YOUR PEOPLE ARE YOUR BUSINESS
Great businesses are built by great people.
Your employees are the people who make everything happen.
They serve your customers.
Deliver your products.
Solve problems.
And keep your business moving.
But looking after a team comes with a surprising amount of administration.
A new employee needs onboarding.
Someone wants to book leave.
Another person needs a copy of the workplace policy.
There's training to organise, records to maintain and questions that need answering.
And somehow, all these little things end up on your desk.
That's where Penny comes in.
She's your helpful, organised People Agent, ready to take some of that administrative work off your hands.
So you can spend less time managing paperwork and more time looking after your people.
MEET YOUR NEW PEOPLE PERSON
Everyone needs someone they can ask.
Imagine your employees having someone they can turn to whenever they need help with everyday workplace questions.
Someone who knows where to find the right information.
Who can explain the onboarding process.
Help them find a policy.
Guide them through a leave request.
Or point them towards the training they need.
Someone who's approachable, patient and always happy to help.
Meet Penny.
She learns about your business, your workplace procedures and the information your employees need.
Then she helps make that information accessible.
Not by replacing the human relationships that make your workplace special.
But by making the administrative side of looking after people a little easier.
Because happy people build amazing businesses.
THE LITTLE PEOPLE JOBS. TAKEN CARE OF.
Less administration.
More time for your team.
Helps manage leave requests
Holidays, personal leave and other absences all need coordination.
Penny can help employees navigate your leave-request process, organise requests and direct them to the appropriate person for approval.
Answers everyday workplace questions
"Where can I find our leave policy?"
"How do I submit a timesheet?"
"What's the process for requesting new equipment?"
Teach Penny your workplace policies and procedures so she can help employees find the answers.
Helps coordinate training
Keep track of training requirements, share learning resources and help employees understand what training they need to complete.
Keeps employee information organised
Penny helps manage authorised employee information, documents and administrative records so important details are easier to find and maintain.
Helps with employee onboarding tasks
From paperwork to equipment checklists, Penny can help coordinate the little things that need to happen before a new employee is ready to go.
Keeps everyone informed
New policies, important announcements, upcoming training and workplace updates.
Penny helps communicate the right information to the right people through approved channels.
Knows when to involve a person
Some workplace matters require discretion, empathy, professional expertise or management judgment.
Penny can recognise when a request needs to be referred to an authorised human rather than attempting to handle everything herself.
A WARM WELCOME TO YOUR BUSINESS
First days matter.
Penny makes them easier.
Imagine you've just hired someone new.
You're excited to have them on the team.
But there's a lot to organise before they can start.
Forms.
Policies.
Training.
Introductions.
Equipment.
And all the little details that help a new employee feel welcome.
Now imagine Penny helping coordinate the process.
PENNY: Hi Alex! Welcome to the team. I'm Penny, your People Agent.
I'm here to help you get settled in.
ALEX: Thanks Penny! What do I need to do first?
PENNY: Let's start with your onboarding checklist. There are three things to complete before your first day.
I'll walk you through them.
ALEX: Great. Where can I find the company handbook?
PENNY: I've got that ready for you! I can also help you find information about our workplace policies and training.
ALEX: Perfect. Thank you!
PENNY: You're welcome! And if you need anything that requires a manager, I'll point you to the right person.
A friendly welcome.
Clear instructions.
A smoother start.
And one less thing for the business owner to chase.
That's Penny at work.
Illustrative conversation. Available actions depend on connected systems, configured permissions and the information provided by your business.
TEACH PENNY ABOUT YOUR BUSINESS
Your workplace.
Your way of doing things.
No two businesses look after their employees in exactly the same way.
Some have a handful of people.
Others have multiple departments, locations and teams.
Some have structured onboarding programmes.
Others keep things simple and personal.
Penny isn't here to impose a complicated HR system on your business.
She's here to learn how you do things.
Teach her about your workplace.
Share your employee handbook.
Explain your onboarding process.
Show her how leave requests work.
Introduce your training procedures.
Tell her which questions she can answer and when she should refer someone to management.
Penny learns your processes so she can help your people navigate them.
HIRE. TRAIN. DEPLOY.
Three steps to a more organised team.
1. Introduce Penny to your business.
Tell Penny about your organisation, your team structure and how you manage everyday people administration.
Share your approved workplace policies, employee handbook, onboarding documents and training resources.
Penny starts building the knowledge she needs to assist your team.
2. Teach Penny how you look after people.
Explain how your business handles leave, onboarding, training and employee enquiries.
Show her which information employees can access.
Establish appropriate privacy rules, permissions and approval processes.
Test her responses with realistic workplace questions before making her available to employees.
3. Put Penny to work.
Give employees access to Penny through your supported Skyebase channels.
Let her help answer routine questions, coordinate approved administrative processes and provide useful workplace information.
Review her work and refine her knowledge as your business evolves.
You create the workplace. Penny helps keep the people administration organised.
ALWAYS HAPPY TO HELP
Questions happen.
Penny has answers.
Your employees shouldn't have to interrupt a manager every time they need a little information.
With Penny, they can ask questions in everyday language.
"Penny, how do I request annual leave?"
Penny explains your company's process and helps initiate the appropriate request.
"Penny, where can I find the employee handbook?"
She helps locate the approved document.
"Penny, what training do I still need to complete?"
She checks the available training information and helps identify outstanding activities.
"Penny, what's happening with my leave request?"
She can provide an update when authorised information is available.
"Penny, what do I need for my first day?"
She helps new employees understand their onboarding requirements.
"Penny, who should I speak to about a workplace concern?"
She directs the employee to the appropriate human contact or confidential reporting channel.
Simple questions.
Helpful answers.
A little less administration for everyone.
A BETTER EMPLOYEE EXPERIENCE
It's the little things that count.
People notice when a business is organised.
When their first day runs smoothly.
When information is easy to find.
When their questions are answered.
When the right training is available.
And when administrative requests don't disappear into someone's overflowing inbox.
These might sound like small things.
But together, they help create a better employee experience.
Penny helps you bring greater consistency and organisation to the everyday moments that matter.
She doesn't replace good leadership, genuine care or meaningful human relationships.
She gives your people easier access to the practical support they need.
And gives you more time for the human side of leading a team.
PART OF YOUR DIGITAL WORKFORCE
Your business has a team.
Penny looks after the people side.
Every Skyebase agent has a job to do.
And Penny plays a special role.
Maksie — Marketing
Helps attract customers and grow awareness.
Simon — Sales
Helps turn opportunities into customers.
Cassie — Customer Service
Helps look after customers throughout their journey.
Ollie — Operations
Helps coordinate jobs and keep everyday work moving.
Finn — Finance
Helps manage invoices, payments and financial administration.
Penny — People
Helps coordinate employee onboarding, training, leave and workplace information.
Flex — Business Management
Helps coordinate the digital workforce and keep business priorities aligned.
Imagine Ollie is planning next week's work.
He needs to know whether a particular employee is available.
With an approved workflow, Penny can provide the relevant availability information without exposing unnecessary personal details.
Or perhaps an employee needs training before being assigned a particular task.
Penny can help coordinate the training requirements while Ollie keeps track of the operational work.
Different responsibilities. One connected business.
Cross-agent coordination depends on your configured systems, permissions and supported workflows.
REAL PEOPLE. REAL RESPONSIBILITIES.
Penny supports your people.
She doesn't replace human care.
People management is personal.
Employees have questions, concerns, ambitions and circumstances that deserve genuine human attention.
Penny can help with everyday administration and approved workplace information.
But she's not a replacement for human leadership, professional HR advice or appropriate employee support.
Sensitive employee matters, workplace complaints, disciplinary decisions, legal questions and important employment decisions should be handled by authorised people.
Penny can help employees find the appropriate channels and assist with administrative steps where suitable.
Because good people management isn't just about having the right information. It's about treating people well.
YOUR PEOPLE'S INFORMATION MATTERS
Helpful with information.
Careful with privacy.
Employee information is sensitive.
That's why Penny should operate within clear access controls and privacy rules.
You decide which workplace information she can use.
Employees should only access information they're authorised to see.
Private records shouldn't be freely shared between agents or employees.
Sensitive changes and decisions can require human approval.
And important actions should be recorded for appropriate review.
Penny is designed to help make people administration easier without sacrificing the care and discretion employees deserve.
Your business. Your people. Your rules.
START SMALL. GROW TOGETHER.
One helpful task today.
A happier workplace tomorrow.
You don't need a complicated HR department to benefit from Penny.
Start with something simple.
Perhaps she's helping new employees through onboarding.
Or answering questions about company policies.
Or directing employees through the leave-request process.
Teach her one responsibility.
See how she handles it.
Refine her knowledge.
Then introduce another.
As your business grows and your team develops, Penny can take on more of the routine administrative work you're comfortable delegating.
Start with one helpful task. Build from there.
YOUR PEOPLE AGENT PLAN
Meet Penny.
Your new People Agent.
Give your team a friendly digital employee to help keep workplace information and people administration organised.
Penny's proposed capabilities include:
- Personalised onboarding to learn about your business.
- Training using approved employee handbooks and workplace policies.
- Answering routine employee questions.
- Helping coordinate new-employee onboarding.
- Guiding staff through leave-request processes.
- Organising training information and requirements.
- Helping maintain authorised employee records.
- Sharing workplace updates through supported channels.
- Tracking outstanding administrative tasks.
- Referring sensitive matters to appropriate human contacts.
- Supporting approved coordination with other Skyebase agents.
Pricing, integrations and included capabilities will be confirmed when Penny's plan is launched.
FREQUENTLY ASKED QUESTIONS
Your questions, answered.
What exactly does Penny do?
Penny is your AI People Agent.
She helps with everyday employee administration, including onboarding, leave requests, training coordination, workplace information and routine employee questions.
Is Penny an HR manager?
Not exactly.
Penny is a digital assistant for people administration.
She can help organise HR-related processes and provide approved information, but she doesn't replace qualified HR professionals or human management judgment.
Can my employees talk directly to Penny?
That's the idea.
Through supported channels and appropriate permissions, employees can ask Penny everyday workplace questions and get help finding the information they need.
Can Penny manage leave requests?
Penny is intended to help employees navigate the leave-request process, organise requests and coordinate approvals.
Final approval and leave entitlements remain subject to your workplace rules and applicable employment requirements.
Can Penny help onboard new employees?
Absolutely.
Onboarding is one of Penny's core intended responsibilities.
She can help guide new employees through approved checklists, documents, policies and training requirements.
Can Penny organise employee training?
Penny can help share training materials, coordinate requirements and keep track of recorded completion information when connected to supported systems.
Can Penny access private employee information?
Only information made available through appropriate permissions and approved integrations should be accessible.
Employee privacy and confidentiality are important considerations when configuring Penny.
Can Penny make hiring or firing decisions?
No. Significant employment decisions should remain with authorised humans.
Penny may assist with administrative tasks, but she shouldn't independently make hiring, termination, disciplinary or other consequential employment decisions.
Can Penny advise employees on employment law?
Penny can help employees locate and understand approved workplace information, but she isn't a substitute for qualified legal or HR advice.
Questions involving employment entitlements, disputes or legal compliance should be escalated appropriately.
Can Penny work with Ollie and Flex?
Yes. That's part of the Skyebase vision.
Ollie coordinates operational work.
Penny supports people administration.
Flex helps oversee the digital workforce.
With appropriate permissions and integrations, they can coordinate relevant information and activities without needing unrestricted access to employee records.
Do I need an HR department to use Penny?
No.
Penny is intended to be approachable for small businesses that may not have a dedicated HR department.
Start with simple administrative tasks and expand her responsibilities as your business needs grow.